Privacy Policy for PropPassports.com

Last Updated: August 26, 2025

At PropPassports.com, we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, store, and safeguard your data when you visit our website or interact with our services. Your trust is our priority, and we adhere to industry-standard practices to keep your information safe. For any questions, please contact us at PropPassports.com/contact.

Who We Are

Our website is PropPassports.com, your trusted source for fully customizable, unregistered passport replicas for novelty and security purposes. We prioritize your data security in every interaction with our site.

Information We Collect and How We Use It

Comments

When you leave comments on our site, we collect the data entered in the comment form, along with your IP address and browser user agent string to help detect spam. This ensures a safe and authentic user experience.

  • Gravatar Service: An anonymized string (hash) created from your email address may be sent to the Gravatar service to check if you use it. If so, your profile picture may appear publicly next to your comment after approval. Gravatar’s privacy policy is available at https://automattic.com/privacy/.

Media

If you upload images to our website, avoid including embedded location data (EXIF GPS) to protect your privacy. Visitors can download and extract location data from images on the site, so we recommend removing such data before uploading. For tips on safe media sharing, visit our secure usage guide.

Cookies

We use cookies to enhance your experience on PropPassports.com. These include:

  • Comment Cookies: If you leave a comment, you can opt-in to save your name, email, and website in cookies for convenience. These cookies last for one year, so you don’t need to re-enter details for future comments.
  • Login Cookies: Visiting our login page sets a temporary cookie to check if your browser accepts cookies. This cookie contains no personal data and is deleted when you close your browser. Upon login, we set cookies to save your login information and screen display preferences. Login cookies last two days, while screen options cookies last one year. Selecting “Remember Me” extends login persistence to two weeks. Logging out removes these cookies.
  • Editing Cookies: If you edit or publish content, a cookie storing the post ID is saved in your browser. It contains no personal data and expires after one day.

Learn more about cookie management in our cookie policy guide.

Embedded Content from Other Websites

Our site may include embedded content (e.g., videos, images, or articles) from third-party websites. These behave as if you visited the other site directly and may collect data, use cookies, or track interactions, especially if you’re logged into those sites. For example, YouTube videos may track views—see Google’s Privacy Policy for details. We ensure embedded content comes from reputable sources to maintain your trust.

Who We Share Your Data With

We do not sell or share your personal data with third parties for marketing purposes. If you request a password reset, your IP address may be included in the reset email for security. We may use trusted third-party services, such as automated spam detection tools, to process comments and ensure site safety. These services comply with strict data protection standards.

How Long We Retain Your Data

  • Comments: Comments and their metadata (e.g., IP address) are retained indefinitely to streamline follow-up comment approvals without moderation delays.
  • User Accounts: If you register on our site, we store the personal information in your user profile. You can view, edit, or delete this information at any time (except your username, which cannot be changed). Website administrators can also access and edit this data to provide support.

We retain data only as long as necessary for the purposes outlined in this policy or as required by law.

Your Data Rights

At PropPassports.com, you have full control over your personal data. If you have an account or have left comments, you can:

  • Request an exported file of all personal data we hold about you.
  • Request the deletion of your personal data, except for data we must retain for administrative, legal, or security purposes.

To exercise these rights, contact us at PropPassports.com/contact. We respond promptly to ensure your data is handled securely. For more on data rights, see the U.S. Federal Trade Commission’s privacy guidelines.

Where Your Data Is Sent

Visitor comments may be processed by an automated spam detection service to maintain site integrity. These services are GDPR-compliant and prioritize your privacy. No personal data is shared beyond what’s necessary for site functionality and security.

Our Commitment to Data Security

We implement robust measures to protect your information, including:

  • Encryption for data transmission (SSL/TLS).
  • Regular security audits to prevent unauthorized access.
  • Strict access controls for our team, ensuring only authorized personnel handle data.

Your trust is our foundation. We never store sensitive information unnecessarily, and our processes align with global data protection standards like GDPR and CCPA.

Contact Us

Questions about this Privacy Policy or how we handle your data? Reach out at PropPassports.com/contact. For the latest updates, subscribe to our newsletter at PropPassports.com/subscribe.

This Privacy Policy is effective as of August 26, 2025, and may be updated to reflect changes in our practices or legal requirements.